What’s New: Dynamics 365 for Financials, Business Edition

Microsoft announces the latest updates to Dynamics 365 for Financials including accountant experience, item charges, sales order to purchase order, and vendors synch with Lexmark ICS.

Accountant Experience

If you are an accountant with several clients, you can use the accountant portal as your dashboard for a better overview of your clients. From there, you can access each client’s tenant in Financials. On the summary page, all client information and performance details can be seen at a quick glance. New clients can be added easily using the client cards.

Item Charges

If you want your inventory items to carry costs, such as freight, handling, or insurance, that you incur when purchasing or selling items, you can use the Item Charges features.

For purchase documents, for example, you can use item charges when you receive a separate purchase invoice for these costs, or when the costs are included in the original purchase document for the items.

You can assign item charges to lines in a purchase document that has not been posted as fully invoiced, and you can even assign costs to partially invoiced documents. You can also assign item charges received on a separate invoice to purchase document lines that have already been received or posted.

You can set up item charge codes to distinguish between different item charges, and you can define how to post the charges in the general ledger.

Financials can allocate charges to item lines either equally (by line) or by amount (proportional to line amount excl. taxes).

You can also use the Item Charges feature in sales to assign sales charges to items you’ve sold.

The Item charge assignment action is found in the Line ribbon or you can select the number in the Qty. to Assign field on the line.

Sales Orders to Purchase Order

From sales orders and sales invoices, you can use functions to quickly create purchase documents for missing item quantities that are required by the sale. You can use two different functions depending on the document type.

Create Purchase Orders: From a sales order, this function creates a purchase order for each vendor of items on the sales order. You can edit the purchase quantity before you create the purchase orders. Only unavailable sales quantities are suggested.

Create Purchase Invoice: From a sales order and from a sales invoice, this function creates a purchase invoice for a selected vendor for all lines or selected lines on the sales document. The full sales quantity is suggested.

Where to find it: You’ll find the new function on the ribbon on sales orders and sales invoices.

Synchronize Vendors with Lexmark ICS

You can now take advantage of vendor synchronization when using Lexmark ICS. This will improve the vendor recognition rate in the Lexmark ICS and allow manual selection of vendors when performing visual training of new invoice layouts.

Vendor information including number, name, address, VAT registration, phone, and bank account data is transferred to Lexmark ICS when synchronizing.

Out of the box, synchronization is not enabled. It must be enabled in the OCR Service Setup window. When enabled, all vendors will be synchronized at once to Lexmark ICS, and from then on, any changes to a vendor or vendor bank account will trigger a synchronization of those changes.